Simple Syllabus: Report Admin Quick-start Guide

Updated on Aug 11, 2026

About

Report Admins use the Document Status Report in the Reports dashboard to provide data on the status of site-wide syllabi. It can be used for term-level reporting or customized to include site-specific data points and access published syllabi. Document Status Reports are helpful to pull and review before the start of each part of the term within traditional credit semesters and other College terms.

Only users with the Report Admin role are able to view and utilize the Reports page.

1. Navigate to the Simple Syllabus Reports Dashboard

Select the "Reports" button.

Image of the "Reports" button with annotations.

Scroll to the "Document Status Report" section.

This is a screenshot of the Reports dashboard with a rectangle annotation on the Documents Status Report section

2. Selecting Report Criteria

In this section, select the three required criteria from the drop-down menu fields:

Select the "Term" to use.
Select the "Types" of syllabus.
select the "Statuses" of the syllabi.

This is a screenshot of the required fields in the Documents Status Report

Add any additional filters to narrow your results using the drop-down & lookup menu options provided (e.g., Subject and Instructor).

3. Customizing Report Columns (optional)

You are able to add custom columns by selecting the attributes you wish to include in the report.

For this example:

All "Standard Columns" (default columns) are selected. (1)
"Last Approval" and "Document Link" are selected in the "Document Columns" section. (2)
In Section Columns, Delivery/Modality and Start Date are selected. (3)

This is a screenshot of all the attributes that can be selected when customizing report columns

4. Generating the Report

Select the "Generate" button to create the report.

This is a screenshot of the the document status report with arrow pointing to the Generate button in a red annotation

The report will display under the "Generate" button. (1)

The number of items per page and total items are displayed along with an arrow to advance to the next page. (2)

Image of generated report with annotations.

5. Exporting the Report

Select the "Generate CSV" button to download the data into a spreadsheet.

This is a screenshot of the Generate CSV button with annotations.

Select the "Ready for Download" link to download the CSV file to your computer.

Image of the download CSV file link with annotations.

If you have any questions about Simple Syllabus, please email us at (link opens in a new tab) [email protected] or call us at 520-206-6511.

To learn more about our services, visit the (link opens in new tab) Faculty Services Resource Centers page.

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