About
Syllabus Approver role is assigned in Simple Syllabus by Faculty Services based on a division’s leadership structure or by request. All syllabi must be approved through the workflow process before being published in D2L for student to access. This includes syllabi that have been revised after an initial approval. When a syllabus is submitted for approval, it will sent to the Approver for review. Approvers who have a syllabus awaiting their approval will receive an email notification.
There may be multiple Approvers for a Division/Department. Communication between Approvers is key to make sure there is no confusion on which syllabi to approve.
In the Simple Syllabus Dashboard, you will find several filters on the top right-hand side. Some approvers are also teaching courses, and the "All" (1), "Syllabus" (2), and "Approvals" (3) filters can be helpful.
The "Term" (4) filter further narrows down the results in the Simple Syllabus Dashboard. For example, select the "Current"(5) checkbox from the "Term" drop-down menu. All of the current terms are checked by default. You are able to select or remove terms by selecting the checkbox next to the term names.
Syllabi awaiting approval will be in the "To Do" (1) column.
The status of a syllabus that needs to be approved will be in the "Awaiting Approval"(2) column.
Syllabi that are still being worked on by instructors, will display in the "Not Ready" (3) column.
Once a syllabus has been approved, it will move into the "Completed" (4) column.
Instructors will not have the ability to edit their syllabus until the approver approves or rejects the syllabus.
Approvers may also filter by "Subject" (1), "Organization" (2), and/or "Instructor" (3).Or use the "Search" (4) bar option. A CRN can be used in the "Search" bar.
Select the "Review" button to open the syllabus and reviewed it.
Approvers have the ability to add and edit syllabus content when reviewing.
After reviewing the syllabus, it can be approved or rejected with comments. Select the "Approve" (1) button to approve it. Approving the syllabus will publish it, making it accessible to the students registered in the course. Select the drop-down arrow (2), to access the "Reject" (3) button. The syllabus can only be rejected after an "Internal Comment" (4) has been added. The instructor will receive an email notification after a syllabus has been approved or rejected.
Comments will display in the History feed and be available to anyone with editing access to the syllabus. Use the Simple Syllabus: Viewing the History of a Syllabus guide, if needed.
Select the "Close" button once it is approved or rejected. If you close the syllabus before approving or rejecting it, it will remain in the "To Do" column.
A Syllabus can be edited until the last day of the term. It will need to be submitted for approval and approved before the changes will reflect for the students. After the term syllabi will be archived in the Simple Syllabus Library.
If you have any questions regarding Simple Syllabus please reach out to Faculty Services & Resource Centers.
Email [email protected], call us at 520-206-6511, or complete a Faculty Services Help Ticket
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